Club By-Laws

PIKES PEAK BMW ROAD RIDERS ASSOCIATION

Effective May 2011


Article I – Name

The Name of this Organization shall be: “PIKES PEAK BMW ROAD RIDERS ASSOCIATION” (known informally as the Pikes Peak BMW Riders).  This Association is a Colorado Not-For-Profit Corporation.

 

Article II – Purpose

The Purpose of this Association shall be the social and educational advancement of its members, the dissemination of general and mechanical information concerning BMW motorcycles, events, the encouragement of sportsman-like conduct, courtesy, safety and the furtherance of public respect for all motorcycles and their riders.

 

ARTICLE III – Insignia

From time to time due to preference or legality, the Association insignia may be changed. Any Association insignia change must be approved at a regular meeting by a majority vote of members present. A proposed new insignia must be openly presented and available to the membership at least 30 days before a vote is taken. The Association’s Secretary will be responsible for maintaining the art work for the insignia.

 

ARTICLE IV – Membership

Section 1: Eligibility for active membership in this Association shall be open to all enthusiasts of BMW motorcycles.

Section 2: Membership definition: Membership year is January 1st through December 31st.

Membership types include:

Individual: single rider

Household: all people residing in a single household.  All members of a household shall have full membership rights with the exception of voting.  Voting on Association business shall be limited to household members over 18 years of age or any household member under 18 years of age possessing a motorcycle endorsed driver’s license.   

Section 3: Membership dues will be determined by the Association Elected Officers based on membership type and shall be prorated for first year members based on date of membership activation.     

Section 4:  Membership will automatically terminate for non-payment of dues at the end of sixty (60) days after such dues are due and payable.

Section 5:  Honorary Membership individual not otherwise eligible for regular membership who has rendered a special service for the Club or who has made an outstanding contribution to the furtherance of the Association’s aims or interests.  Such membership shall continue until such honorary member desires to terminate it.  No dues or membership fees will be charged for such membership and honorary members are not entitled to vote on association business.  Honorary membership will be granted upon recommendation of the officers and a majority vote of the members present at a regular or special meeting.  Honorary membership includes receipt of the monthly Club newsletter.

 

ARTICLE V – Meetings

Section 1:  The elective year shall begin in March. The annual meeting of the Association shall be held in March of each year for the election of officers, reports of officers and committees and such other business as may come before the meeting.

Section 2:  A general meeting of the members shall be held monthly unless otherwise stipulated by the Association’s Elected Officers. There shall be a minimum of nine monthly meetings every calendar year.

Section 3:  Election of officers and amendments to the By-Laws shall require a quorum, which shall consist of a majority of the active members present at any meeting called for that purpose.

Section 4:  All other actions concerning normal Association business and activities shall be by a majority vote of the Elected Officers consisting of the President, Vice-President, Secretary, Treasurer, Web Master, Newsletter Editor, and elected members of the Events Committee. 

Section 4a: Any action taken by the Elected Officers as stated in section 4 above shall be reported in the next two newsletters, posted and remain on the website for a minimum of 30 days, and be clearly explained at both of the next two general meetings. Any said actions by the Elected Officers may be rescinded by a majority vote of the membership in attendance at either of the two subsequent general meetings following said actions.             

Section 4b: In no case shall the Elected Officers take any action obligating the Association to an expense, current or future, in excess of $200 without prior approval by a majority vote of the membership present and voting at a general meeting.  Any such proposed expenditure exceeding $200 must be openly presented and available to the membership at least 30 days before said general meeting.

 

ARTICLE VI – Officers

Section 1:  Elected Officers shall be President, Vice-President, Secretary, Treasurer, Web Master, Newsletter Editor and an Events Committee comprised of no fewer than three and no more than five members. 

Section 2: Each officer shall serve for one year or until his/her successor is qualified and elected.  No individual shall hold more than one office at one time.

Section 3:  Any member in good standing may nominate, either in writing prior to the elective meeting or from the floor at such meeting, a candidate for office.

 

ARTICLE VII – Duties of Officers

Section 1: The President shall preside at all meetings of the membership and officers, and shall perform the duties usually pertaining to this office.

Section 2:  In the absence of the President, the Vice President shall perform his/her duties.  In the case of death, resignation, or inability to act of the President, the Vice President will perform his/her duties.  The Vice President is in charge of ordering items for the Club Store and maintaining and selling said items to the membership.

Section 3:  The Secretary shall keep enrollment of membership, send out patches and name tags and handle all correspondence relating to the Club.  If there is a vacancy in this office, the President shall designate some person to fill the unexpired term, subject to the approval of a majority of the officers.

Section 4:  The Treasurer shall have custody of all monies paid and debts and obligations belonging to the Association.   The Treasurer shall give a report of the financial status of the Association at the annual meeting.  He/she shall make the annual report as required by law.  If there is a vacancy in this office, the President shall designate some person to fill the unexpired term, subject to the approval of a majority of the officers.  Checks drawn on the Association’s checking account shall be signed by either the Treasurer or the President. 

Section 5:  The Web Master shall set up and oversee the club website, revising it as necessary.   All expenses associated with the maintenance and licensing of the website will be reimbursed to the Web Master.

Section 6:  Club Newsletter Editor will provide monthly newsletters to all current Club Members.  All expenses associated with the publication of this newsletter will be reimbursed to the editor through Club funds.

Section 7:  The Events Committee shall be responsible for overseeing planning and overall supervision of all club riding events and other activities as may be planned. 

Section 8:  Any past president will be invited to serve on the board in a non-voting capacity as club ambassador as long as he or she remains a club member in good standing.

 

A download of these by-laws is available in PDF form.